Privacy Notice
Purpose of this Privacy Notice
We are White Label Consultancy Group. Our mission is to provide world-class advice to data driven businesses.
This Privacy Notice explains how we process information about you, whether you are a visitor, a client’s or prospect’s employee or a job applicant (“personal data”), collected though this website and any other website that expressly adopts, displays or links to this Privacy Notice (collectively, the “Website”). This Privacy Notice applies also to data processed via our LinkedIn page.
Who is the data controller of your personal data?
For data processed on the Website, White Label Consultancy AS is the data controller of your personal data. We are based at Fjordalléen 16, 0250 Oslo, Norway.
How do we collect your personal data?
We may collect the information described below:
- Information you provide to us directly, including when you communicate with us through contact forms or emails, or participate in our events, marketing, and outreach activities
- Information collected from your employer, including information about representatives or other employees of our current, past, and prospective customers, suppliers, and business partners
- Information automatically collected, including technical information about your interactions with the Website (such as IP address, browsing preferences) and emails. We use cookies (small data files stored on your device or browser) and other similar technologies to collect such information. Through the use of these technologies, we or third-parties we partner with, may link information about your interactions with our Website or emails over time. For more information, please find our cookie policy below
- Information from public sources, including information from public records and information you share in public forums, such as on social media
- Information from other third parties, including information from third-party service and content providers, entities with whom we partner to develop and sell our services, and social media operators.
What personal data do we collect?
We may collect the information described below:
- Identification Data such as name, surname, job title and company name
- Contact Data such as email address, work address, potentially home address, and contents of messages you exchange with us
- Recruitment Data, if you are a job applicant, such as your professional experience, education, and other qualifications
- Marketing Data such your marketing preferences
- Statistical Data such us information on how you use our Website
- Technical Data such as your Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform.
How do we process your personal data?
General (applies to all Website visitors)
| Purpose | Data Processed | Legal basis | Retention Period |
|---|---|---|---|
| Operating, maintaining, and providing you with secure access to our Website | Technical Data | Contract and our legitimate interests such as ensuring that our services are of highest quality | As long as your access our page and until our legitimate purpose is fulfilled or you effectively object to the processing |
| Analysing how the website is used | Statistical Data | Our legitimate interests such as understanding what Website users are interested in and to improve user experience | Until the purpose is fulfilled or you effectively object to the processing |
| Contacting you when you reach out to us | Identification and Contact Data | Our legitimate interests such as managing correspondence related to our business | Until the purpose is fulfilled or you effectively object to the processing |
| Inviting you to our webinars and events sending | Identification and Contact Data | Your consent | Until you withdraw consent |
| Sending you our newsletter | Identification and Contact Data | Your consent | Until you withdraw consent |
| Defending us against potential claims | Identification and Contact Data | Our legitimate interests in demonstrating our compliance with applicable law and the contracts concluded | Until the purpose is fulfilled or you effectively object to the processing |
Prospects & Clients (applies in case you are an employee or a legal representative)
| Purpose | Data Processed | Legal basis | Retention Period |
|---|---|---|---|
| Supporting our sales activities | Identification Data, Contact Data | Our legitimate interests such as growing our business | Until the purpose is fulfilled or you effectively object to the processing |
| Maintaining our relationship with you | Identification Data, Contact Data | Our legitimate interests such as ensuring good relationships with our Clients | Until the purpose is fulfilled or you effectively object to the processing |
| Delivering our services | Identification Data, Contact Data | Performance of a contract | Until the contract is executed |
Job Candidates (applies if you apply for a vacancy)
| Purpose | Data Processed | Legal basis | Retention Period |
|---|---|---|---|
| For recruiting purposes, to determine your qualifications for the job opening, and to make hiring decisions. | Identification, Contact and Recruitment Data | Consent of the candidate; compliance with applicable laws (depending on the country) and our legitimate interest | Depending on the legal basis: until you withdraw your consent; until we fulfill applicable legal obligation or our legitimate interest unless you effecively object to the processing for such purpose. |
What personal data do we collect?
Recipients of your personal data may include:
- companies within the White Label Consultancy Group, especially for our Group administrative purposes
- companies that help us run our business, such as: software providers, marketing and recruitment companies, professional advisers (e.g. law firms), companies providing accounting or auditing services (e.g. independent auditors)
- other entities that we may contract with (e.g. our clients or prospects).
Additionaly, if you visit our pages on social media such as LinkedIn, we are joint controllers with these companies. Please check their privacy policies to understand how they process your personal data.
Are your personal data subject to data transfers?
We always make sure that our service providers are contractually obliged to maintain the same standard of personal data protection that we set for ourselves.
If our subsidiary or a service provider we use is located or stores the data outside of the EU/EEA, we ensure that your personal data is transferred to these territories based on a valid data transfer mechanism, such as European Commission’s Standard Contractual Clauses. You can request a copy of safeguards used for such transfers.
Your rights
You have certain rights over your personal data. We make sure that your rights are respected we will try to promptly address your requests regarding those rights.
You have the right:
- To be informed – this right allows you to receive information from us about what personal data we collect and what do we do with it. The purpose of this Privacy Notice is to fulfil this right.
- To access personal data – this right allows you to obtain confirmation of whether we are processing your personal data, and receive access to the personal data that we process.
- To have inaccurate personal data rectified – this right allows you to have any inaccurate or incomplete personal data corrected.
- To have personal data erased – this enables you to ask us to delete or remove personal data where there is no good reason for us to continue processing it.
- To restrict processing of personal data – this right enables you to limit the way we process your personal data. This applies e.g., when you want to contest the accuracy of the data we hold, you think we are processing your data unlawfully or we do not need it anymore.
- To data portability – this enables you to ask us to receive a copy of your personal data in a commonly used electronic format. The right to data portability only applies if we process your data based on your consent or if it is necessary for the performance of a contract between us, and the processing is carried out by automated means (i.e., electronically).
- To object to processing of personal data – in certain circumstances, including where personal data is used for marketing purposes or we use it for our legitimate interest, you may object to processing of your personal data.
- To withdraw consent – if you have given consent to our processing of your data, you can freely withdraw such consent at any time.
- To make a complaint with the data protection authority – if you have any concerns about our use of your personal data you can file a formal complaint.
You may exercise any of your rights at any time using the contact details provided below.
Profiling and automated decision-making
We do not carry out activities involving automated decision-making in relation to data subjects, including profiling.
Cookies
Why do we use cookies?
We use cookies to enable various types of functionality and to better understand how people use our Website and what their interest are.
What are cookies?
Cookies are pieces of computer code that allow small amounts of information to be passed from your internet browser to our web server. They allow websites to recognise your PC, mobile, tablet or other device as you browse. Cookies typically allow us to understand who has seen which pages, to determine how frequently particular pages are visited, to determine the most popular areas of our Website, and to make our Website more user-friendly.
Under the current EU regulation, the information collected through cookies (e.g. IP address, language presence) is considered personal data, even if it does not lead to your direct identification, and therefore we will process it with special care and for non-essential cookies, only when you allow us to do so.
Types of cookies
The cookies can be categorised by different criteria. One of them is the amount of time the cookies are being stored, which divides them into two categories:
- Session cookies: Session cookies are deleted after each visit to our Website. The cookie will be removed from your computer as soon as you close down your internet browser.
- Persistent cookies: Persistent cookies remember you for a set period of time. On your first visit to our Website, you will be presented with a default view. Over time, the version of the Website may change, as persistent cookies remember preference changes you have made.
Another criteria that categorises different types of cookies is the purpose for which they are being used, defining five types of cookies:
- Strictly Necessary Cookies: These cookies are necessary for the Website to function and cannot be switched off in our systems.
- Performance Cookies: These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Website.
- Functional Cookies: These cookies enable the Website to provide enhanced functionality and personalisation.
- Targeting Cookies: These cookies may be set through our Website by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.
- Social Media Cookies: These cookies are set by a range of social media services that we have added to the site to enable you to share our content with your friends and networks.
Your acceptance of cookies and how you may reject them
When you first visit our Website, you will be asked to choose the types of cookies you want to be used. The Strictly Necessary Cookies are set by default, and they cannot be switched off. However, the other types of cookies are only enabled if you have expressly consented to them (opt-in consent).
If you wish, on most types of browsers you should be able to adjust the cookie settings so that your computer does not accept any cookies (turn off, or disallow cookies). If you do this, you will still be able to browse around our website, but some core functionalities might not work as intended. Cookies can also be deleted using your web browser settings. However, once you re-visit our Website you will be offered the option to accept them again, and, if agreed, the cookies could be re-applied.
You can check what cookies we use by referring to the cookie table below this notice.
Versions and changes to this Notice
This is a version 3.0 of this Notice and it is valid from 20 May 2024. We reserve the right to update this Notice from time to time.
Stay in touch!
If you wish to exercise your rights or just stay in touch, please contact us using the channels below:
Email: hello@whitelabelconsultancy.com
Telephone: +45 71 74 74 54